Ultimate Staffing is seeking a Preventative Maintenance Coordinator who will play a critical role in ensuring timely, accurate, and high-quality PM inspection and testing services across multiple accounts.

Schedule: Monday- Friday 8am- 5pm, onsite in Irvine, Ca

Pay: $22- $24/ hour ( Depending on experience)

What You'll Do:

• Build and maintain positive, professional relationships with affiliate subcontractors
• Clearly communicate scope of work for each service
• Communicate with customers and affiliates via phone and email
• Schedule and coordinate preventative maintenance (PM) services efficiently
• Serve as the primary point of contact for customers regarding PM inspections and testing
• Work with vendors to coordinate services and negotiate PM terms and costs
• Maintain accurate PM schedules, site details, and compliance records in internal and customer systems
• Track all open and closed work orders in the Great Plains system
• Update work order status notes, schedule dates, estimated completion dates, and close dates
• Provide regular status updates to customers and affiliates
• Follow up daily to ensure timely and accurate completion of work orders
• Obtain inspection purchase orders from customers
• Dispatch inspection work orders to affiliates promptly
• Follow up weekly on inspection completion status
• Proactively identify issues and provide solutions to prevent service disruptions

What Success Looks Like:

• PM services are completed on time
• Customers and affiliates are well-informed
• Documentation is accurate and up to date
• Issues are resolved quickly with minimal impact